Research in the 21rst century is a collaborative effort, spanning multiple institutions and often multiple countries. The National Science Foundation accommodates proposals involving multiple institutions in two ways: subawards and collaborative proposals. Which one you choose will depend on the nature of the collaboration and the relationship among the project personnel. Typically, if the Spelman faculty member and the faculty member at the collaborating institution will be considered coPIs, then they should submit collaborative proposals. This allows each institution to submit their own budget and supporting materials (biosketches, Facilities & Resources form, etc.) and, if funded, receive their own award. If the relationship is not that of coPIs (For example, if the other institution will carry out a piece of the project under the direction of the Spelman PI) a subaward may be more appropriate.
In the case of a subaward, the non-lead institution would submit a statement of work, budget (in NSF format), biosketches, letters of commitment and other requested materials to the lead institution. The subaward budget would be entered into Fastlane by the lead. The non-lead institution must be registered in Fastlane in order to create a subaward budget.
In the case of a collaborative proposal, each institution starts its own Fastlane application. The non-lead institution must generate a pin in Fastlane and share this number with the lead. The lead institution can then link the proposals. Both application titles should be identical and include the words “collaborative proposal.” Once linked, the non-lead institution can submit their budget, biosketches, current & pending support form, and facilities & resources form. The proposal narrative, summary and references uploaded by the lead will serve both proposals.
To create a PIN:
To link proposals: